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Dieser Drei-Wege-Abgleich prüft, ob die berechnete Menge tatsächlich bestellt und geliefert wurde und ob Preis und Rechnungsbetrag übereinstimmen.",[827],{"type":198,"attrs":828},{"color":200},{"type":139,"attrs":830,"content":831},{"textAlign":26,"key":394},[832],{"text":833,"type":145,"marks":834},"Ein Beispiel: Ein Unternehmen bestellt 1.000 Dichtungen zu je 2,40 Euro. Im Lager kommen jedoch nur 950 Stück an. Wenn die Rechnung trotzdem 1.000 Stück ausweist, sollte die Software einen Klärfall erzeugen, bevor die vollständige Rechnung bezahlt wird.",[835],{"type":198,"attrs":836},{"color":200},{"type":139,"attrs":838,"content":839},{"textAlign":26,"key":407},[840],{"text":841,"type":145,"marks":842},"Nicht jede Rechnung benötigt einen Drei-Wege-Abgleich. Für Miete, Energie, Beratung oder Software-Abonnements sind meist andere Prüf- und Freigaberegeln sinnvoll. 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Ein einfaches PDF ist deshalb grundsätzlich keine E-Rechnung im gesetzlichen Sinn.",[920],{"type":198,"attrs":921},{"color":200},{"type":139,"attrs":923,"content":924},{"textAlign":26,"key":474},[925],{"text":926,"type":145,"marks":927},"Für deutsche Unternehmen sind insbesondere zwei Formate relevant. XRechnung ist ein strukturierter XML-Datensatz. ZUGFeRD kombiniert eine lesbare PDF-Datei mit eingebetteten XML-Daten.",[928],{"type":198,"attrs":929},{"color":200},{"type":139,"attrs":931,"content":932},{"textAlign":26,"key":487},[933],{"text":934,"type":145,"marks":935},"Bei ZUGFeRD hängt die Konformität davon ab, ob das verwendete Profil und die enthaltenen Daten den Anforderungen von EN 16931 entsprechen. 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Unternehmen benötigen außerdem eine Verfahrensdokumentation, die beschreibt, wie Rechnungen eingehen, geprüft, verarbeitet und archiviert werden.",[1008],{"type":198,"attrs":1009},{"color":200},{"type":139,"attrs":1011,"content":1012},{"textAlign":26,"key":540},[1013],{"text":1014,"type":145,"marks":1015},"Bei einer E-Rechnung reicht es deshalb nicht aus, nur eine ausgedruckte oder visuell erzeugte Darstellung aufzubewahren. Der strukturierte Originaldatensatz muss in seiner ursprünglichen Form erhalten bleiben.",[1016],{"type":198,"attrs":1017},{"color":200},{"type":139,"attrs":1019,"content":1020},{"textAlign":26,"key":554},[1021,1026,1033,1041,1046,1053,1061],{"text":1022,"type":145,"marks":1023},"Für Rechnungen gilt nach",[1024],{"type":198,"attrs":1025},{"color":200},{"text":650,"type":145,"marks":1027},[1028,1031],{"type":653,"attrs":1029},{"href":1030,"uuid":26,"anchor":26,"target":906,"linktype":127},"https://www.gesetze-im-internet.de/ustg_1980/__14b.html",{"type":198,"attrs":1032},{"color":200},{"text":1034,"type":145,"marks":1035},"Paragraph 14b UStG",[1036,1038,1040],{"type":653,"attrs":1037},{"href":1030,"uuid":26,"anchor":26,"target":906,"linktype":127},{"type":198,"attrs":1039},{"color":665},{"type":667},{"text":1042,"type":145,"marks":1043}," grundsätzlich eine Aufbewahrungsfrist von acht Jahren. Für Buchungsbelege gilt nach",[1044],{"type":198,"attrs":1045},{"color":200},{"text":650,"type":145,"marks":1047},[1048,1051],{"type":653,"attrs":1049},{"href":1050,"uuid":26,"anchor":26,"target":906,"linktype":127},"https://www.gesetze-im-internet.de/ao_1977/__147.html",{"type":198,"attrs":1052},{"color":200},{"text":1054,"type":145,"marks":1055},"Paragraph 147 AO",[1056,1058,1060],{"type":653,"attrs":1057},{"href":1050,"uuid":26,"anchor":26,"target":906,"linktype":127},{"type":198,"attrs":1059},{"color":665},{"type":667},{"text":1062,"type":145,"marks":1063}," ebenfalls eine Frist von acht Jahren. 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Purchase-to-Pay beginnt früher bei Bedarfsanforderung und Bestellung und reicht bis zur Zahlung.",[3497],{"type":198,"attrs":3498},{"color":200},{"_uid":3500,"hide":29,"title":3501,"component":1331,"description":3502},"fafb5301-1fca-4daf-b694-e28720ede6cc","Lohnt sich AP-Automatisierung schon bei mittlerem Rechnungsvolumen?",{"type":136,"attrs":3503,"content":3504},{"backgroundColor":26},[3505],{"type":139,"attrs":3506,"content":3507},{"textAlign":26},[3508],{"text":3509,"type":145,"marks":3510},"Das hängt nicht nur vom Rechnungsvolumen ab. Relevant sind auch manuelle Bearbeitungszeit, verpasste Skonti, Freigabeverzögerungen, E-Rechnungen, Fehlerquote und der Aufwand im Monatsabschluss.",[3511],{"type":198,"attrs":3512},{"color":200},{"_uid":3514,"hide":29,"title":3515,"component":1331,"description":3516},"ee096078-93ba-4b72-ba6b-407b1c569642","Was passiert mit Rechnungen ohne Bestellbezug?",{"type":136,"attrs":3517,"content":3518},{"backgroundColor":26},[3519],{"type":139,"attrs":3520,"content":3521},{"textAlign":26},[3522],{"text":3523,"type":145,"marks":3524},"Sie werden über Kontierungsregeln, Kostenstellen und einen Freigabeworkflow verarbeitet. Für wiederkehrende Rechnungen wie Miete oder Software-Abos können bestehende Kontierungen als Vorschlag dienen.",[3525],{"type":198,"attrs":3526},{"color":200},{"_uid":3528,"hide":29,"title":3529,"component":1331,"description":3530},"b44c0efb-6954-4b05-a268-1ad7e71a351f","Muss eine AP-Lösung E-Rechnungen im XML-Format archivieren?",{"type":136,"attrs":3531,"content":3532},{"backgroundColor":26},[3533],{"type":139,"attrs":3534,"content":3535},{"textAlign":26},[3536],{"text":3537,"type":145,"marks":3538},"Ja. Bei XRechnung und ZUGFeRD ist der strukturierte XML-Datensatz maßgeblich. Dieser muss in seiner ursprünglichen Form archiviert werden. Eine reine PDF-Ablage reicht nicht aus.",[3539],{"type":198,"attrs":3540},{"color":200},{"_uid":3542,"hide":29,"title":3543,"component":1331,"description":3544},"632fde98-ccd0-4a7b-876b-a71ef47f5ba6","Braucht ein Unternehmen mit DATEV eine vollständige AP-Suite?",{"type":136,"attrs":3545,"content":3546},{"backgroundColor":26},[3547],{"type":139,"attrs":3548,"content":3549},{"textAlign":26},[3550],{"text":3551,"type":145,"marks":3552},"Nicht zwingend. Wenn wenige Rechnungen einen Bestellbezug haben und zusätzlich Firmenkarten, Auslagen und Budgets gesteuert werden sollen, kann eine integrierte Ausgabenmanagement-Plattform geeigneter sein. Wenn viele Bestellungen und Wareneingänge verarbeitet werden, kann eine tiefere ERP-Integration sinnvoller sein.",[3553],{"type":198,"attrs":3554},{"color":200},{"_uid":3556,"hide":29,"title":3557,"component":1331,"description":3558},"1ee68f95-d694-4cd8-91a1-380a4a8aeb26","Wie vergleichen Unternehmen Anbieter richtig?",{"type":136,"attrs":3559,"content":3560},{"backgroundColor":26},[3561,3569,3577],{"type":139,"attrs":3562,"content":3563},{"textAlign":26},[3564],{"text":3565,"type":145,"marks":3566},"Fordern Sie Anbieter mit denselben Beispieldaten heraus. Verwenden Sie echte Rechnungen mit und ohne Bestellbezug, eine XRechnung, eine ZUGFeRD-Rechnung, eine Rechnung mit fehlenden Angaben und eine Rechnung mit Mengenabweichung.",[3567],{"type":198,"attrs":3568},{"color":200},{"type":139,"attrs":3570,"content":3571},{"textAlign":26},[3572],{"text":3573,"type":145,"marks":3574},"Prüfen Sie anschließend:",[3575],{"type":198,"attrs":3576},{"color":200},{"type":3578,"content":3579},"bullet_list",[3580,3590,3600,3610,3620],{"type":2869,"content":3581},[3582],{"type":139,"attrs":3583,"content":3584},{"textAlign":26},[3585],{"text":3586,"type":145,"marks":3587},"Werden die Daten korrekt ausgelesen?",[3588],{"type":198,"attrs":3589},{"color":200},{"type":2869,"content":3591},[3592],{"type":139,"attrs":3593,"content":3594},{"textAlign":26},[3595],{"text":3596,"type":145,"marks":3597},"Funktionieren die 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schneller prüfen und freigeben",[3725,3727],{"type":198,"attrs":3726},{"color":3462},{"type":1318,"attrs":3728},{"class":1320},"Mit Spendesk erfassen Sie Lieferantenrechnungen zentral, steuern Freigaben und behalten Zahlungsfristen, Belege und Budgets im Blick. So entlasten Sie Ihr Finanzteam und übergeben vollständige Buchungsdaten an Ihre Steuerberatung.",[3731],{"cta":3732,"_uid":3733,"items":3734,"heading":3888,"reverse":29,"component":1419,"sectionSettings":3908},[],"be6ee097-dfb2-4e85-a148-5bc6c2ab3804",[3735,3749,3763,3777,3791,3824,3838],{"_uid":3736,"hide":29,"title":3737,"component":1331,"description":3738},"d2e2038e-903e-48e0-94fa-2ee5516355ba","Was ist ein Kreditorenworkflow?",{"type":136,"attrs":3739,"content":3740},{"backgroundColor":26},[3741],{"type":139,"attrs":3742,"content":3743},{"textAlign":26},[3744],{"text":3745,"type":145,"marks":3746},"Ein Kreditorenworkflow beschreibt den Ablauf von der eingehenden Lieferantenrechnung bis zur Prüfung, Freigabe, Zahlung, Buchung und Archivierung.",[3747],{"type":198,"attrs":3748},{"color":200},{"_uid":3750,"hide":29,"title":3751,"component":1331,"description":3752},"ff217d27-0efe-4d58-a415-e15e5256b3bd","Braucht ein kleines Unternehmen eine eigene Kreditorenbuchhaltung?",{"type":136,"attrs":3753,"content":3754},{"backgroundColor":26},[3755],{"type":139,"attrs":3756,"content":3757},{"textAlign":26},[3758],{"text":3759,"type":145,"marks":3760},"Nicht unbedingt. In kleinen Unternehmen übernimmt häufig eine Person aus dem Büro, der Geschäftsführung oder dem Rechnungswesen den Prozess. Wichtig sind klare Zuständigkeiten, eine Vertretung und eine nachvollziehbare Dokumentation.",[3761],{"type":198,"attrs":3762},{"color":200},{"_uid":3764,"hide":29,"title":3765,"component":1331,"description":3766},"1914971e-587c-453b-9ea1-c1c14088d12f","Wie viele Freigabestufen braucht ein kleines Unternehmen?",{"type":136,"attrs":3767,"content":3768},{"backgroundColor":26},[3769],{"type":139,"attrs":3770,"content":3771},{"textAlign":26},[3772],{"text":3773,"type":145,"marks":3774},"In vielen kleinen Unternehmen reichen zwei Stufen: Die zuständige Teamleitung gibt kleinere Rechnungen frei, die Geschäftsführung größere Beträge oder neue Verträge. Die konkreten Grenzen sollten zum Unternehmen und zum Ausgabenrisiko passen.",[3775],{"type":198,"attrs":3776},{"color":200},{"_uid":3778,"hide":29,"title":3779,"component":1331,"description":3780},"f58eba35-58e5-40a6-8e38-70d0b34cae80","Wie oft sollte ein kleines Unternehmen Zahlungen durchführen?",{"type":136,"attrs":3781,"content":3782},{"backgroundColor":26},[3783],{"type":139,"attrs":3784,"content":3785},{"textAlign":26},[3786],{"text":3787,"type":145,"marks":3788},"Ein bis zwei feste Zahlungsläufe pro Woche reichen häufig aus. Bei vielen Rechnungen oder kurzen Skontofristen kann ein zusätzlicher Lauf sinnvoll sein.",[3789],{"type":198,"attrs":3790},{"color":200},{"_uid":3792,"hide":29,"title":3793,"component":1331,"description":3794},"30dfbf8e-9956-4c3d-8039-7f49fbd86ce1","Müssen kleine Unternehmen E-Rechnungen empfangen können?",{"type":136,"attrs":3795,"content":3796},{"backgroundColor":26},[3797],{"type":139,"attrs":3798,"content":3799},{"textAlign":26},[3800,3805,3812,3820],{"text":3801,"type":145,"marks":3802},"Ja. Für inländische B2B-Umsätze müssen Unternehmen seit dem 1. Januar 2025 grundsätzlich E-Rechnungen empfangen können. Auch Kleinunternehmer:innen im steuerlichen Sinn bleiben von der Empfangspflicht nicht ausgenommen. Die aktuellen Vorgaben finden Sie in den",[3803],{"type":198,"attrs":3804},{"color":200},{"text":650,"type":145,"marks":3806},[3807,3810],{"type":653,"attrs":3808},{"href":3809,"uuid":26,"anchor":26,"target":26,"linktype":127},"https://www.bundesfinanzministerium.de/Content/DE/FAQ/e-rechnung.html",{"type":198,"attrs":3811},{"color":200},{"text":3813,"type":145,"marks":3814},"FAQ des Bundesfinanzministeriums zur E-Rechnung",[3815,3817,3819],{"type":653,"attrs":3816},{"href":3809,"uuid":26,"anchor":26,"target":26,"linktype":127},{"type":198,"attrs":3818},{"color":665},{"type":667},{"text":990,"type":145,"marks":3821},[3822],{"type":198,"attrs":3823},{"color":200},{"_uid":3825,"hide":29,"title":3826,"component":1331,"description":3827},"228fe185-b8e5-4d79-a519-491264e8de61","Reicht eine Buchhaltungssoftware ohne ERP?",{"type":136,"attrs":3828,"content":3829},{"backgroundColor":26},[3830],{"type":139,"attrs":3831,"content":3832},{"textAlign":26},[3833],{"text":3834,"type":145,"marks":3835},"Für viele kleine Unternehmen ja. Wenn keine komplexe Warenwirtschaft, Produktion oder Multi-Entity-Struktur erforderlich ist, kann eine Buchhaltungssoftware in Kombination mit einem Rechnungsmanagement ausreichen.",[3836],{"type":198,"attrs":3837},{"color":200},{"_uid":3839,"hide":29,"title":1373,"component":1331,"description":3840},"c824a10a-38b8-4199-8d3e-0f45fe864f89",{"type":136,"attrs":3841,"content":3842},{"backgroundColor":26},[3843],{"type":139,"attrs":3844,"content":3845},{"textAlign":26},[3846,3851,3857,3864,3869,3876,3884],{"text":3847,"type":145,"marks":3848},"Buchungsbelege müssen grundsätzlich acht Jahre aufbewahrt werden. Bücher, Aufzeichnungen und Jahresabschlüsse müssen grundsätzlich zehn Jahre aufbewahrt werden. Bei E-Rechnungen ist der strukturierte Originaldatensatz unverändert zu speichern. 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