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Daher gehen wir den Reiseprozess für Sie von Anfang bis Ende Schritt für Schritt durch und zeigen Ihnen, wie sie auf dem gesamten Weg von der ersten Buchung bis zum Reporting für Effizienz und Transparenz sorgen.",{"type":167,"attrs":168,"content":170},"heading",{"level":169},2,[171],{"type":172,"attrs":173},"blok",{"id":174,"body":175},"0382bf50-ab80-4a05-822d-a1436739922a",[176],{"_uid":177,"html":178,"component":179},"f2a616fd-c36e-4be0-9d0a-4bc60df248ee","\u003C!--HubSpot Call-to-Action Code -->\u003Cspan class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-2f7b4d91-bcfe-4f06-b50f-51233093632e\">\u003Cspan class=\"hs-cta-node hs-cta-2f7b4d91-bcfe-4f06-b50f-51233093632e\" id=\"hs-cta-2f7b4d91-bcfe-4f06-b50f-51233093632e\">\u003C!--[if lte IE 8]>\u003Cdiv id=\"hs-cta-ie-element\">\u003C/div>\u003C![endif]-->\u003Ca href=\"https://cta-redirect.hubspot.com/cta/redirect/2694209/2f7b4d91-bcfe-4f06-b50f-51233093632e\" >\u003Cimg class=\"hs-cta-img\" id=\"hs-cta-img-2f7b4d91-bcfe-4f06-b50f-51233093632e\" style=\"border-width:0px;\" height=\"630\" width=\"1200\" src=\"https://no-cache.hubspot.com/cta/default/2694209/2f7b4d91-bcfe-4f06-b50f-51233093632e.png\"  alt=\"New call-to-action\"/>\u003C/a>\u003C/span>\u003Cscript charset=\"utf-8\" src=\"https://js.hscta.net/cta/current.js\">\u003C/script>\u003Cscript type=\"text/javascript\"> hbspt.cta.load(2694209, '2f7b4d91-bcfe-4f06-b50f-51233093632e', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); \u003C/script>\u003C/span>\u003C!-- end HubSpot Call-to-Action Code -->","embed",{"type":167,"attrs":181,"content":182},{"level":169},[183],{"text":184,"type":50},"Schritt eins - Dienstreise planen",{"type":46,"content":186},[187],{"text":188,"type":50},"Teilweise kann dieser Schritt übersprungen werden, wenn die Reise von einem Ihrer Mitarbeiter selbst geplant wird, zum Beispiel bei einem Kundenbesuch durch einen Vertriebsmitarbeiter oder den Projekteinsatz eines Beraters. Diese Angestellten gehen allein aufgrund der Natur ihrer Tätigkeit von Dienstreisen aus und sind bei der Planung wahrscheinlich extrem routiniert.",{"type":46,"content":190},[191],{"text":192,"type":50},"Wird die Dienstreise aber “von oben” vorgegeben, wie bei externen Firmenevents, Messen, oder Schulungen, so legt die Kommunikation am Anfang den Grundstein für einen erfolgreichen Dienstreise-Prozess.",{"type":46,"content":194},[195,197,202],{"text":196,"type":50},"Alle Reisenden sollten von Ihren Vorgesetzten ",{"text":198,"type":50,"marks":199},"frühzeitig über die Reisepläne informiert werden",[200],{"type":201},"bold",{"text":203,"type":50},", am besten mit mehreren Monaten Vorlaufzeit. So können private Vorkehrungen wie Kinderbetreuungen oder Hundesitter getroffen werden.",{"type":46,"content":205},[206],{"text":207,"type":50},"Manche Kollegen lieben Dienstreisen, anderen ist die Arbeit abseits des Wohnortes ein Graus. In jedem Fall muss dem Team klargemacht werden, warum die Reise notwendig ist, was erwartet wird und welche Vorteile den Mitarbeitern daraus entstehen.",{"type":46,"content":209},[210],{"text":211,"type":50,"marks":212},"Mögliche Motivationshilfen sind:",[213],{"type":201},{"type":215,"content":216},"bullet_list",[217,224,230],{"type":218,"content":219},"list_item",[220],{"type":46,"content":221},[222],{"text":223,"type":50},"Ein Team-Dinner in einem besonderen Restaurant für alle Teilnehmer",{"type":218,"content":225},[226],{"type":46,"content":227},[228],{"text":229,"type":50},"Höhere Tagespauschalen für die Verpflegung als gesetzlich vorgegeben",{"type":218,"content":231},[232],{"type":46,"content":233},[234],{"text":235,"type":50},"Ein gutes Hotel, in dem alle Reisenden gemeinsam untergebracht werden",{"type":46,"content":237},[238],{"text":239,"type":50},"Bei Reisen mit größeren Gruppen kann es sinnvoll sein, Hotels, Restaurants und den Transport direkt für alle zusammen zu buchen. Sollten Sie Ihre Mitarbeiter bitten, die Buchungen selbst vorzunehmen, sind klare Vorgaben wichtig. Welcher Flug wird genau genommen, wieviele Nächte werden in welchem Hotel gebucht. Damit kommen wir zu Schritt zwei.",{"type":167,"attrs":241,"content":242},{"level":169},[243],{"text":244,"type":50},"Schritt zwei - Dienstreise buchen",{"type":46,"content":246},[247,249,253,255,259],{"text":248,"type":50},"Unter die ",{"text":250,"type":50,"marks":251},"im",[252],{"type":201},{"text":254,"type":50}," ",{"text":256,"type":50,"marks":257},"Voraus zu buchenden Leistungen",[258],{"type":201},{"text":260,"type":50}," auf Dienstreisen fallen in der Regel vor allem:",{"type":262,"attrs":263,"content":266},"ordered_list",{"order":264,"key":265},1,"ol-0",[267,273],{"type":218,"content":268},[269],{"type":46,"content":270},[271],{"text":272,"type":50},"Transport (Bahn, Flugzeug, Mietwagen, Dienstwagen…)",{"type":218,"content":274},[275],{"type":46,"content":276},[277],{"text":278,"type":50},"Unterbringung (Hotel, Airbnb…)",{"type":46,"content":280},[281],{"text":282,"type":50},"Eine schnelle Sucheingabe bei einer der gängigen Onlineplattformen zur Reisebuchung offenbart etwa für Hotels in der Nähe des Münchner Flughafens Preisunterschiede von bis zu 50 Prozent unter den Top-Suchergebnissen. Welches Angebot sollen die Mitarbeiter buchen?",{"type":46,"content":284},[285],{"text":286,"type":50},"Damit die Hotelbuchungen sich immer in einem tragbaren Rahmen bewegen und Reisekosten somit planbar bleiben, gibt es ein paar Strategien:",{"type":215,"content":288},[289,315,336,362],{"type":218,"content":290},[291],{"type":46,"content":292},[293,295,299,313],{"text":294,"type":50},"Mitarbeiter dürfen nur ",{"text":296,"type":50,"marks":297},"bestimmte ",[298],{"type":201},{"text":300,"type":50,"marks":301},"Tools",[302,312],{"type":138,"attrs":303},{"href":304,"uuid":305,"anchor":53,"custom":306,"target":53,"linktype":143,"story":307},"geschaftsreisen-buchen-tool","e6665a57-79f8-4ed1-b2d1-47e6d307316d",{},{"name":308,"id":309,"uuid":305,"slug":304,"url":310,"full_slug":311,"_stopResolving":68},"Geschäftsreisen buchen – die acht hilfreichsten Tools",214315165,"blog/geschaftsreisen-buchen-tool","de/blog/geschaftsreisen-buchen-tool",{"type":201},{"text":314,"type":50}," zur Hotelbuchung nutzen.",{"type":218,"content":316},[317],{"type":46,"content":318},[319,334],{"text":320,"type":50,"marks":321},"Reiserichtlinien",[322],{"type":138,"attrs":323},{"href":324,"uuid":325,"anchor":53,"custom":326,"target":327,"linktype":143,"story":328},"/de/blog/reiserichtlinie","06018c6d-0ed5-4556-a466-4e9e046cf278",{},"_self",{"name":329,"id":330,"uuid":325,"slug":331,"url":332,"full_slug":333,"_stopResolving":68},"Reiserichtlinie: So wird sie richtig erstellt (inkl. 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Dafür können ",{"text":347,"type":50,"marks":348},"virtuelle Einmal-Kreditkarten",[349],{"type":138,"attrs":350},{"href":351,"uuid":352,"anchor":53,"custom":353,"target":53,"linktype":143,"story":354},"virtuelle-kreditkarten","05484202-8d88-4132-a760-9a1f4ddb81ea",{},{"name":355,"id":356,"uuid":352,"slug":357,"url":358,"full_slug":359,"_stopResolving":68},"Die virtuelle Kreditkarte: So bezahlen Unternehmen sicher online",208777197,"virtuelle-kreditkarte","blog/virtuelle-kreditkarte","de/blog/virtuelle-kreditkarte",{"text":361,"type":50}," verwendet werden. Diese sind nur für die eine beantragte Buchung zugelassen.",{"type":218,"content":363},[364],{"type":46,"content":365},[366,368,381],{"text":367,"type":50},"Mitarbeiter bekommen ",{"text":369,"type":50,"marks":370},"Kreditkarten mit Limits",[371],{"type":138,"attrs":372},{"href":373,"uuid":374,"anchor":53,"custom":375,"target":53,"linktype":143,"story":376},"firmenkreditkarte-alternativen","848b1cc8-8695-4947-8a84-88b4b452950f",{},{"name":377,"id":378,"uuid":374,"slug":373,"url":379,"full_slug":380,"_stopResolving":68},"Alternativen zur Firmenkreditkarte: Smarte Zahlungsmittel für Unternehmen",208782390,"blog/firmenkreditkarte-alternativen","de/blog/firmenkreditkarte-alternativen",{"text":382,"type":50}," und können bis zu diesem Limit frei entscheiden, welche Hotels oder Transportoptionen sie buchen wollen. Das lohnt sich vor allen Dingen bei regelmäßig reisenden Personen, für die individuelle Genehmigungsprozesse den zeitlichen Rahmen sprengen würden. So kann zum Beispiel ein sehr günstiger Flug mit einem etwas schöneren Hotel ausgeglichen werden.",{"type":46,"content":384},[385],{"text":386,"type":50},"Der Nachteil: auch bei gleicher Sternebewertung können Hotelpreise signifikant variieren.",{"type":46,"content":388},[389],{"text":390,"type":50},"Ganz egal, für welchen Weg Sie sich entscheiden – versorgen Sie Ihre Mitarbeiter mit klaren Informationen und setzen Sie ein Dokument auf, in dem Prozesse und Regelungen nachgeschlagen werden können.",{"type":167,"attrs":392,"content":394},{"level":393},3,[395],{"text":396,"type":50},"Achtung: Kilometerpauschale – wann, wie und in welcher Höhe?",{"type":46,"content":398},[399,401,407],{"text":400,"type":50},"Die ",{"text":152,"type":50,"marks":402},[403],{"type":138,"attrs":404},{"href":156,"uuid":157,"anchor":53,"custom":405,"target":53,"linktype":143,"story":406},{},{"name":160,"id":161,"uuid":157,"slug":156,"url":162,"full_slug":163,"_stopResolving":68},{"text":408,"type":50}," kommt nur dann zum Tragen, wenn Mitarbeiter die Dienstreise mit ihrem eigenen Fahrzeug (Auto oder Moped) antreten. Sie können sich die Kilometerpauschale dann entweder vom Finanzamt zurückholen (das ist etwas lästig und dauert lange), oder Sie als Arbeitgeber erstatten die Kosten direkt. Für Sie sind Fahrtkosten von Mitarbeitern als Betriebskosten dann ebenfalls steuerlich absetzbar.",{"type":46,"content":410},[411],{"text":412,"type":50,"marks":413},"Die Kilometerpauschale beträgt 2020:",[414],{"type":201},{"type":46,"content":416},[417],{"text":418,"type":50},"Private Kraftfahrzeuge: 0,30 €/km",{"type":46,"content":420},[421],{"text":422,"type":50},"Andere motorbetriebene Fahrzeuge: 0,20 €/km",{"type":46,"content":424},[425],{"text":426,"type":50},"Anders als beim Weg zur Arbeit zählt bei Dienstreisen nicht die einfache Strecke, sondern jeder tatsächlich zurückgelegte Kilometer.",{"type":167,"attrs":428,"content":429},{"level":169},[430],{"text":431,"type":50},"Schritt drei - Verwaltung von Zahlungen unterwegs",{"type":46,"content":433},[434],{"text":435,"type":50},"Die Reise ist geplant, gebucht und Ihre Mitarbeiter sind auf dem Weg. Und natürlich haben sie alle paar Stunden Hunger, müssen spontan ein Taxi zum Hotel bezahlen und u.U. Kunden einladen oder Geschäftspartner bespaßen. Zu den Zahlungen, die nicht vorab verrechnet werden können, zählen:",{"type":215,"content":437},[438,444],{"type":218,"content":439},[440],{"type":46,"content":441},[442],{"text":443,"type":50},"Verpflegung (von Mitarbeitern und ggf. eingeladenen Gästen)",{"type":218,"content":445},[446],{"type":46,"content":447},[448],{"text":449,"type":50},"Sonstige Reisenebenkosten (z.B. 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Spendesk ordnet Belege automatisch Transaktionen zu, berechnet Mehrwertsteuer und ermöglicht schnelle Erstattungen, wodurch der Monatsabschluss deutlich weniger manuellen Aufwand benötigt.",{"_uid":2466,"title":2467,"component":2261,"description":2468},"251c62e6-b2da-42ed-9ca7-aaad0c2b2e6e","Wie integriert sich Spendesk in die Buchhaltung?",{"type":43,"content":2469},[2470],{"type":46,"content":2471},[2472],{"text":2473,"type":50},"Spendesk bietet direkte Buchhaltungsexporte (CSV) und API‑Integrationen, sodass Finanzteams Transaktionen, Kategorien und Mehrwertsteuersätze automatisch in ihre Buchhaltungssysteme übertragen. 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Archivierung","2026-07-07T14:39:06.650Z","2026-07-08T19:05:20.949Z","2026-07-08T19:05:20.989Z",195565759124289,"473d0726-5aba-481f-8fda-905dbd8f140f",{"_uid":2890,"title":2891,"topics":2892,"noIndex":30,"category":2901,"language":2910,"component":786,"heroMedia":2911,"publishedAt":2912,"redirectUrl":24,"listingImage":2913,"metaDescription":2921,"bottomArticleCta":2922,"componentsAfterTheArticle":2923},"0bbaddd2-8eba-49a1-ad6d-e5e544295167","Eigenbeleg und Ersatzbeleg: Vorlage, Pflichtangaben & GoBD-Anforderungen",[2893],{"name":71,"created_at":72,"published_at":73,"updated_at":74,"id":75,"uuid":76,"content":2894,"slug":88,"full_slug":89,"sort_by_date":53,"position":90,"tag_list":2895,"is_startpage":30,"parent_id":92,"meta_data":53,"group_id":93,"first_published_at":94,"release_id":53,"lang":59,"path":53,"alternates":2896,"default_full_slug":96,"translated_slugs":2897,"_stopResolving":68},{"_uid":86,"name":71,"component":87},[],[],[2898,2899,2900],{"path":96,"name":53,"lang":64,"published":53},{"path":96,"name":53,"lang":59,"published":53},{"path":96,"name":53,"lang":67,"published":53},{"name":774,"created_at":775,"published_at":16,"updated_at":776,"id":777,"uuid":778,"content":2902,"slug":786,"full_slug":787,"sort_by_date":53,"position":788,"tag_list":2904,"is_startpage":30,"parent_id":790,"meta_data":53,"group_id":791,"first_published_at":792,"release_id":53,"lang":59,"path":53,"alternates":2905,"default_full_slug":794,"translated_slugs":2906,"_stopResolving":68},{"_uid":780,"icon":2903,"name":774,"component":785},{"id":782,"alt":783,"name":24,"focus":24,"title":24,"filename":784,"copyright":24,"fieldtype":29,"is_external_url":30},[],[],[2907,2908,2909],{"path":794,"name":53,"lang":64,"published":53},{"path":794,"name":53,"lang":59,"published":53},{"path":794,"name":53,"lang":67,"published":53},[59],[],"2026-07-07 00:00",[2914],{"_uid":2915,"asset":2916,"caption":2920,"component":806},"206652a9-ebac-4de1-9a6f-07355d9c09f6",{"id":2917,"alt":24,"name":24,"focus":24,"title":24,"source":24,"filename":2918,"copyright":24,"fieldtype":29,"meta_data":2919,"is_external_url":30},195566205967954,"https://a.storyblok.com/f/146026/2752x1536/3bbeb92294/titelbild_eigenbeleg.jpg",{},"Wer keinen Originalbeleg mehr hat, muss selbst zur Feder greifen – der Eigenbeleg ist die letzte Option, wenn Duplikate nicht beschafft werden können.","Eigenbeleg statt Originalquittung: alle 8 Pflichtangaben, GoBD-konforme Vorlage und Praxisbeispiel für die revisionssichere Archivierung in der Buchhaltung.",[],[2924],{"cta":2925,"_uid":2926,"items":2927,"heading":3012,"reverse":30,"component":2394,"sectionSettings":3035},[],"e6f9fd5f-9f2e-4c99-9724-15aa76fff768",[2928,2941,2954,2986,2999],{"_uid":2929,"hide":30,"title":2930,"component":2261,"description":2931},"3cea93e9-1f3d-46aa-abaa-624a6b6291db","Was ist der Unterschied 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Der Bruttobetrag ist aber als Betriebsausgabe abzugsfähig.",[2952],{"type":1894,"attrs":2953},{"color":2166},{"_uid":2955,"hide":30,"title":2956,"component":2261,"description":2957},"4be09e95-47d4-4d3a-bbb6-c7d35cb3347c","Wie lange muss ich Eigenbelege seit 2025 aufbewahren?",{"type":43,"content":2958},[2959],{"type":46,"attrs":2960,"content":2961},{"textAlign":53},[2962,2967,2974,2982],{"text":2963,"type":50,"marks":2964},"Seit dem 1. Januar 2025 gilt eine Frist von 8 Jahren (BEG IV). Ein 2025 erstellter Eigenbeleg muss bis Ende 2033 archiviert sein. Details dazu in den",[2965],{"type":1894,"attrs":2966},{"color":2166},{"text":254,"type":50,"marks":2968},[2969,2972],{"type":138,"attrs":2970},{"href":2971,"uuid":53,"anchor":53,"target":53,"linktype":33},"https://www.bstbk.de/downloads/bstbk/steuerrecht-und-rechnungslegung/fachinfos/BStBK_FAQ_allgemein_digitale_Aufbewahrung_end.pdf",{"type":1894,"attrs":2973},{"color":2166},{"text":2975,"type":50,"marks":2976},"BStBK-FAQ zur digitalen Aufbewahrung",[2977,2979,2981],{"type":138,"attrs":2978},{"href":2971,"uuid":53,"anchor":53,"target":53,"linktype":33},{"type":1894,"attrs":2980},{"color":2800},{"type":2802},{"text":554,"type":50,"marks":2983},[2984],{"type":1894,"attrs":2985},{"color":2166},{"_uid":2987,"hide":30,"title":2988,"component":2261,"description":2989},"e95d40a7-8d77-4762-9092-62f842a5f5f0","Erkennt das Finanzamt digitale Eigenbelege an?",{"type":43,"content":2990},[2991],{"type":46,"attrs":2992,"content":2993},{"textAlign":53},[2994],{"text":2995,"type":50,"marks":2996},"Ja – sofern sie GoBD-konform archiviert sind. Die digitale Datei gilt als Original und muss unveränderbar, nachvollziehbar und zeitnah gespeichert werden.",[2997],{"type":1894,"attrs":2998},{"color":2166},{"_uid":3000,"hide":30,"title":3001,"component":2261,"description":3002},"a1b3b7d1-ca80-4042-b134-83c3149de2a2","Gibt es eine Betragsobergrenze für Eigenbelege?",{"type":43,"content":3003},[3004],{"type":46,"attrs":3005,"content":3006},{"textAlign":53},[3007],{"text":3008,"type":50,"marks":3009},"Eine gesetzliche Obergrenze existiert nicht. In der Praxis steigt die Prüfintensität bei Einzelbeträgen über 150 € deutlich – ergänzende Nachweise wie Preislisten oder Fotos sind dann besonders wichtig.",[3010],{"type":1894,"attrs":3011},{"color":2166},[3013],{"cta":3014,"_uid":3015,"title":3016,"eyebrow":3027,"subtitle":3030,"component":167,"textAlign":24,"eyebrowPill":30,"checkmarkList":30,"flexibleSection":3033,"sectionSettings":3034,"displaySeparator":30,"breakLineOnMobile":30,"subtitleLeftBorder":30,"customTitleFontSize":24},[],"7cec6cb7-d574-431b-a391-ae4ed79fcc1d",{"type":43,"content":3017},[3018],{"type":167,"attrs":3019,"content":3020},{"level":169,"textAlign":53},[3021],{"text":3022,"type":50,"marks":3023},"Häufig gestellte Fragen zu Ersatz- und Eigenbelegen:",[3024,3026],{"type":1894,"attrs":3025},{"color":2166},{"type":201},{"type":43,"content":3028},[3029],{"type":46},{"type":43,"content":3031},[3032],{"type":46},[],[],[],"eigenbeleg-ersatzbeleg-vorlage-pflichtangaben-gobd-konforme-archivierung","de/blog/eigenbeleg-ersatzbeleg-vorlage-pflichtangaben-gobd-konforme-archivierung",-2290,[],"80b40012-7ea9-4521-8671-dcaa1d6fbc2f","2026-07-07T15:03:05.463Z",[],"blog/eigenbeleg-ersatzbeleg-vorlage-pflichtangaben-gobd-konforme-archivierung",[3045,3046,3047],{"path":3043,"name":53,"lang":64,"published":53},{"path":3043,"name":53,"lang":59,"published":53},{"path":3043,"name":53,"lang":67,"published":53},1793991666965]