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Sie hat an der Sorbonne deutsch-französisches Marketing studiert und lebt seit 10 Jahren in Paris.","text","nina-meyer","de/blog/author/nina-meyer",-390,[],176408854,"fdf5326b-a851-4b05-ba93-4dfd53539243","2022-11-02T15:26:00.557Z",[],"blog/author/nina-meyer",[106,107,108],{"path":104,"name":15,"lang":50,"published":15},{"path":104,"name":15,"lang":45,"published":15},{"path":104,"name":15,"lang":53,"published":15},[],{"type":88,"content":111},[112,116,127,128,135,157,165,177,182,186,196,200,226,242,247,251,281,285,286,291,295,313,317,322,332,337,347,352,356,362,367,377,382,386,392,420,440,445,455],{"type":91,"content":113},[114],{"text":115,"type":95},"Die Jagd nach Belegen erfreut weder Finanzteams noch Mitarbeiter. Das ist nicht überraschend, denn wer hat schon Lust, seine Kollegen vor jedem Monatsabschluss zu ermahnen, dass da noch etwas fehlt? Und wer möchte umgekehrt wie ein Schulkind ständig an verschollene Belege erinnert werden? Die Lösung heißt “Play by the Rules” von Spendesk.",{"type":91,"content":117},[118,120,125],{"text":119,"type":95},"Das Feature erinnert die Mitarbeiter daran, ihre Belege hochzuladen, und gibt Finanzteams die Möglichkeit, ",{"text":121,"type":95,"marks":122},"neue Ausgaben von Mitarbeitern vorübergehend zu blockieren",[123],{"type":124},"bold",{"text":126,"type":95},", bis sie alle fehlenden Belege eingereicht haben. Die negativ besetzte Aufgabe, die Kollegen zu ermahnen, fällt für das Finanzteam weg. So schafft es “Play by the Rules”, im gesamten Unternehmen bessere Gewohnheiten durchzusetzen.",{"type":91},{"type":129,"attrs":130,"content":132},"heading",{"level":131},3,[133],{"text":134,"type":95},"Die Jagd nach Belegen gleicht einem Hindernislauf",{"type":91,"content":136},[137,139,155],{"text":138,"type":95},"Die dezentralisierte Verwaltung von Geschäftsausgaben mit einem regelkonformen und effizientem Belegmanagement zu kombinieren ist keine leichte Aufgabe. Wenn Mitarbeiter für etwas bezahlen, kommt es vor, dass sie den Beleg nicht aufbewahren oder ihn mit dem Ticket der Kredit- oder ",{"text":140,"type":95,"marks":141},"Debitkarte",[142],{"type":143,"attrs":144},"link",{"href":145,"uuid":146,"anchor":15,"custom":147,"target":148,"linktype":18,"story":149},"/fr/blog/debitkarten-fur-unternehmen","db6abfa9-1664-40de-a920-9bd1584fa03f",{},"_self",{"name":150,"id":151,"uuid":146,"slug":152,"url":153,"full_slug":154,"_stopResolving":21},"Firmen-Debitkarte vs. Kreditkarte: Der Vergleich 2026",214315910,"debitkarten-fur-unternehmen","blog/debitkarten-fur-unternehmen","de/blog/debitkarten-fur-unternehmen",{"text":156,"type":95}," verwechseln. Die daraus resultierende Suche nach den Belegen gleicht einer Schnitzeljagd und kostet allen Beteiligten wertvolle Zeit und dem Unternehmen damit auch Geld.",{"type":91,"content":158},[159,163],{"text":160,"type":95,"marks":161},"Für das Finanzteam führt kein Weg an den Belegen vorbei",[162],{"type":124},{"text":164,"type":95},", sie werden benötigt, um Zahlungen abzugleichen, die Mehrwertsteuer erstattet zu bekommen und um im Falle einer Rechnungsprüfung einen Nachweis für die Ausgaben erbringen zu können. Hier kommt “Play By the Rules” von Spendesk ins Spiel.",{"type":91,"content":166},[167],{"type":168,"attrs":169,"marks":172},"image",{"alt":170,"src":171,"title":15,"copyright":15},"1200x628_PBR_H_2_DE","https://get.spendesk.com/hubfs/1200x628_PBR_H_2_DE.png",[173],{"type":143,"attrs":174},{"href":175,"uuid":15,"anchor":15,"custom":176,"target":15,"linktype":80},"/de/lp/play-by-the-rules/",{},{"type":129,"attrs":178,"content":179},{"level":131},[180],{"text":181,"type":95},"Mehr Verantwortung übernehmen",{"type":91,"content":183},[184],{"text":185,"type":95},"Bei Spendesk ermöglichen wir es unseren Nutzern schon immer, ihre Belege mit einem Klick hochzuladen (ein Foto genügt). Doch trotz dieser modernen Lösung für Ausgabenmanagement und einer benutzerfreundlichen mobilen App sind nicht alle Nutzer immer sehr gewissenhaft mit ihren Belegen. Mancher häuft sogar mehrere fehlende Belege an.",{"type":91,"content":187},[188,190,194],{"text":189,"type":95},"Deshalb haben wir mit dem neuen Feature “Play by the Rules” zusätzliche Regeln zu Spendesk hinzugefügt. ",{"text":191,"type":95,"marks":192},"Es besteht die Möglichkeit, Nutzer vorübergehend zu blockieren, bis sie ihre fehlenden Belege hochgeladen haben.",[193],{"type":124},{"text":195,"type":95}," Das heißt die Person kann erst wieder mit einer virtuellen oder physischen Karte bezahlen, wenn sie alle Belege in Spendesk hochgeladen hat.",{"type":91,"content":197},[198],{"text":199,"type":95},"Das Finanzteam kann dafür zwei Parameter festlegen:",{"type":201,"content":202},"bullet_list",[203,214],{"type":204,"content":205},"list_item",[206],{"type":91,"content":207},[208,212],{"text":209,"type":95,"marks":210},"Autorisierte Verspätung",[211],{"type":124},{"text":213,"type":95},": So viele Tage hat der Nutzer Zeit, um seine Belege einzureichen. Danach zählen sie als zu spät.",{"type":204,"content":215},[216],{"type":91,"content":217},[218,220,224],{"text":219,"type":95},"D",{"text":221,"type":95,"marks":222},"ie maximale Beleganzahl",[223],{"type":124},{"text":225,"type":95},", d.h. die Anzahl der zu spät eingereichten Belege, die für diesen Nutzer autorisiert sind.",{"type":91,"content":227},[228,230,234,236,240],{"text":229,"type":95},"Diese Funktion gibt dem Finanzteam ",{"text":231,"type":95,"marks":232},"mehr Kontrolle",[233],{"type":124},{"text":235,"type":95},", gleichzeitig behalten die Mitarbeiter ",{"text":237,"type":95,"marks":238},"ihre Freiheit",[239],{"type":124},{"text":241,"type":95}," und können online und unterwegs autonom bezahlen. Wie genau das funktioniert, erfahren sie im nächsten Abschnitt.",{"type":129,"attrs":243,"content":244},{"level":131},[245],{"text":246,"type":95},"So funktioniert “Play by the Rules” mit Spendesk",{"type":91,"content":248},[249],{"text":250,"type":95},"Play by the Rules wurde mit Spendesk-Nutzern entwickelt und kann folgendermaßen in Spendesk eingerichtet werden.",{"type":252,"attrs":253,"content":256},"ordered_list",{"order":254,"key":255},1,"ol-0",[257,263,269,275],{"type":204,"content":258},[259],{"type":91,"content":260},[261],{"text":262,"type":95},"Die Finanzabteilung legt die allgemeinen Regeln für das Unternehmen fest, d.h. nach wie vielen Tagen die Belege spätestens eingereicht werden müssen, und wie viele fehlende Belege toleriert werden.",{"type":204,"content":264},[265],{"type":91,"content":266},[267],{"text":268,"type":95},"Die Mitarbeiter bezahlen wie gewohnt mit virtuellen und physischen Karten.",{"type":204,"content":270},[271],{"type":91,"content":272},[273],{"text":274,"type":95},"Alle Mitarbeiter werden automatisch an die Regeln erinnert.",{"type":204,"content":276},[277],{"type":91,"content":278},[279],{"text":280,"type":95},"Wenn ein Nutzer die maximale Anzahl der fehlenden Belege überschreitet und sich nicht an die Regeln hält, wird seine Karte gesperrt, bis die Belege hochgeladen wurden.",{"type":91,"content":282},[283],{"text":284,"type":95},"Das Finanzteam kann in einem Dashboard überprüfen, wie wirksam die festgelegten Regeln sind, und diese wenn nötig anpassen.",{"type":91},{"type":129,"attrs":287,"content":288},{"level":131},[289],{"text":290,"type":95},"Mehr eingereichte Belege",{"type":91,"content":292},[293],{"text":294,"type":95},"Unsere Kunden lieben “Play by the Rules” und die Ergebnisse sprechen für sich:",{"type":201,"content":296},[297,305],{"type":204,"content":298},[299],{"type":91,"content":300},[301],{"text":302,"type":95,"marks":303},"Im Durchschnitt werden 98% aller Belege eingereicht",[304],{"type":124},{"type":204,"content":306},[307],{"type":91,"content":308},[309],{"text":310,"type":95,"marks":311},"Die Belege werden doppelt so schnell hochgeladen",[312],{"type":124},{"type":91,"content":314},[315],{"text":316,"type":95},"Dieses Feature kann natürlich in Kombination mit allen bereits vorhandenen Spendesk-Funktionen verwendet werden, um die Erfassung gültiger Belege zu erleichtern:",{"type":129,"attrs":318,"content":319},{"level":131},[320],{"text":321,"type":95},"Belege unterwegs hochladen, mit der Spendesk App",{"type":91,"content":323},[324,326,330],{"text":325,"type":95},"Unterwegs können Sie Ihre ",{"text":327,"type":95,"marks":328},"Belege dank der mobilen Spendesk App im Handumdrehen hochladen",[329],{"type":124},{"text":331,"type":95},". 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Damit Sie nicht von zukünftigen Zahlungen geblockt werden, können Sie in Spendesk einen sogenannten ",{"text":372,"type":95,"marks":373},"Eigenbeleg ausstellen",[374],{"type":124},{"text":376,"type":95},". Die Finanzbehörden müssen Eigenbelege anerkennen, sofern die Ausgabe tatsächlich betrieblich oder beruflich bedingt ist und die Höhe der Ausgabe glaubhaft erscheint. Ihr Unternehmen ist also im Falle eines Audits trotzdem compliant. Dennoch bleiben Eigenbelege eine Notlösung und sollten nur in Ausnahmefällen erstellt werden.",{"type":129,"attrs":378,"content":379},{"level":131},[380],{"text":381,"type":95},"Wie muss ein gültiger Beleg aussehen?",{"type":91,"content":383},[384],{"text":385,"type":95},"Es kommt außerdem regelmäßig vor, dass Mitarbeiter anstelle des Belegs ein ungültiges Dokument wie z.B. das Ticket der Kreditkarte einreichen. Bei Spendesk erinnern wir die Mitarbeiter unserer Kunden regelmäßig daran, wie ein gültiger Beleg aussehen sollte. Er muss neben dem Namen und der Adresse des Anbieters das Kaufdatum, eine Auflistung aller Artikel, den Anteil der Mehrwertsteuer und natürlich den Gesamtpreis enthalten.",{"type":91,"content":387},[388],{"type":168,"attrs":389},{"alt":390,"src":391,"title":15,"copyright":15},"Valid_Receipt_DE_1","https://get.spendesk.com/hubfs/Valid_Receipt_DE_1.png",{"type":91,"content":393},[394,396,400,414,418],{"text":395,"type":95},"Wenn ein Mitarbeiter einen Beleg z.B. fälschlicherweise mit einem Kreditkartenticket verwechselt, kann das Finanzteam ",{"text":397,"type":95,"marks":398},"diese ",[399],{"type":124},{"text":401,"type":95,"marks":402},"Quittung",[403,413],{"type":143,"attrs":404},{"href":405,"uuid":406,"anchor":15,"custom":407,"target":148,"linktype":18,"story":408},"/was-ist-eine-quittung","c7b3fad2-460d-4368-8b02-6c1ca8e8231d",{},{"name":409,"id":410,"uuid":406,"slug":411,"url":411,"full_slug":412,"_stopResolving":21},"Ask Page: Was ist eine Quittung?",130863545,"was-ist-eine-quittung","de/was-ist-eine-quittung",{"type":124},{"text":415,"type":95,"marks":416}," direkt in Spendesk als ungültig markieren",[417],{"type":124},{"text":419,"type":95}," und in einem Kommentar hinzufügen, aus welchen Gründen dieses Ticket nicht akzeptiert werden kann. So können sich das Finanzteam und die Mitarbeiter schneller miteinander austauschen.",{"type":91,"content":421},[422,424,438],{"text":423,"type":95},"Diese digitalisierte Form der Belegverwaltung hat für das Finanzteam außerdem den Vorteil, dass die Papierbelege nach dem Einscannen bzw. Fotografieren vernichtet werden dürfen, soweit sie nicht nach außersteuerlichen oder steuerlichen Vorschriften im Original aufzubewahren sind. 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Mit klaren Vorteilen für das Finanzteam, die Manager und alle Mitarbeiter ",{"text":450,"type":95,"marks":451},"schaffen Sie das richtige Gleichgewicht zwischen Kontrolle und Effizienz",[452],{"type":124},{"text":454,"type":95}," bei der Verwaltung von Firmenausgaben.",{"type":91,"content":456},[457],{"text":458,"type":95,"marks":459},"Testen Sie Spendesk und die Funktion \"Play by the Rules\" jetzt kostenlos.",[460],{"type":143,"attrs":461},{"href":462,"uuid":463,"anchor":15,"custom":464,"target":148,"linktype":18,"story":465},"/fr/lp/play-by-the-rules","ea1540a8-6f01-4ef6-a3b1-9b2c52dad529",{},{"name":466,"id":467,"uuid":463,"slug":468,"url":469,"full_slug":470,"_stopResolving":21},"Give Finance a break. 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Er kann beispielsweise beim Rechnungsdatum, Rechnungseingang, Lieferdatum oder Monatsende liegen.",[2741],{"type":1662,"attrs":2742},{"color":1935},{"_uid":2744,"hide":24,"title":2745,"component":515,"description":2746},"93875f99-683c-4e9c-a9bd-3d1d4dfd2656","Sind Zahlungsziele von mehr als 60 Tagen erlaubt?",{"type":88,"attrs":2747,"content":2748},{"backgroundColor":15},[2749],{"type":91,"attrs":2750,"content":2751},{"textAlign":15},[2752],{"text":2753,"type":95,"marks":2754},"Zwischen Unternehmen können längere Zahlungsziele ausdrücklich vereinbart werden. Nach Paragraph 271a BGB müssen sie jedoch ausdrücklich getroffen werden und dürfen für die Gläubigerseite nicht grob unbillig sein.",[2755],{"type":1662,"attrs":2756},{"color":1935},{"_uid":2758,"hide":24,"title":2759,"component":515,"description":2760},"7be2ebd6-9001-4db7-a4bc-44dadcfcb4bf","Wie kann Software bei Zahlungszielen unterstützen?",{"type":88,"attrs":2761,"content":2762},{"backgroundColor":15},[2763],{"type":91,"attrs":2764,"content":2765},{"textAlign":15},[2766],{"text":2767,"type":95,"marks":2768},"Software kann Rechnungen zentral erfassen, Fälligkeiten und Skontofristen anzeigen, Freigaben weiterleiten und Zahlungen vorbereiten. Die wirtschaftliche Entscheidung zwischen Skonto und später Zahlung bleibt beim Finanzteam.",[2769],{"type":1662,"attrs":2770},{"color":1935},[2772],{"cta":2773,"_uid":2774,"title":2775,"layout":12,"eyebrow":2783,"subtitle":2786,"component":129,"textAlign":12,"eyebrowPill":24,"checkmarkList":24,"flexibleSection":2789,"sectionSettings":2790,"displaySeparator":24,"breakLineOnMobile":24,"subtitleLeftBorder":24,"customTitleFontSize":12},[],"a962454c-e01f-4771-abc4-b05a8bc03dfa",{"type":88,"attrs":2776,"content":2777},{"backgroundColor":15},[2778],{"type":129,"attrs":2779,"content":2780},{"level":557,"textAlign":15},[2781],{"text":2782,"type":95},"Häufige Fragen zu Skonto und Zahlungsziel",{"type":88,"content":2784},[2785],{"type":91},{"type":88,"content":2787},[2788],{"type":91},[],[],[],"skonto-oder-zahlungsziel","de/blog/skonto-oder-zahlungsziel",-4160,[],"04dd515c-6c6a-4249-ac74-5d6c7c936436","2026-11-06T14:00:06.224Z",[],"blog/skonto-oder-zahlungsziel",[2801,2802,2803],{"path":2799,"name":15,"lang":50,"published":15},{"path":2799,"name":15,"lang":45,"published":15},{"path":2799,"name":15,"lang":53,"published":15},1793991660504]