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notas de gastos son un requisito de cumplimiento fiscal que la mayoría de las empresas españolas siguen gestionando de forma manual. Hojas de Excel compartidas, justificantes arrugados en cajones, correos electrónicos que se pierden entre aprobadores. El resultado: errores en la contabilización, reembolsos que tardan semanas y un riesgo real de problemas ante una inspección de la Agencia Tributaria (AEAT).","text",{"type":128,"attrs":136,"content":138},{"textAlign":36,"key":137},"p-1",[139],{"text":140,"type":134},"En esta guía vas a aprender qué es exactamente una nota de gastos, qué información debe contener para ser válida ante la AEAT, cómo contabilizar correctamente las dietas y los gastos de representación según la normativa española y cómo automatizar todo el proceso para que tu equipo financiero deje de reclamar justificantes.",{"type":142,"attrs":143},"blok",{"id":144,"body":145},"ab708558-b676-4fa1-9bab-8e5cb2209529",[146],{"_uid":147,"link":148,"image":160,"component":169,"mobileImage":170},"i-5cbbedb8-c83f-45a5-973f-6542a23a8500",[149],{"tag":13,"_uid":150,"hide":26,"icon":151,"link":154,"type":13,"label":13,"style":158,"component":159,"mobileLabel":13,"onClickEvent":13,"openInANewTab":51,"horizontalFill":26},"5113409e-787f-4f33-b348-bf8a2638b99a",{"id":36,"alt":36,"name":13,"focus":36,"title":36,"source":36,"filename":13,"copyright":36,"fieldtype":152,"meta_data":153},"asset",{},{"id":13,"url":155,"linktype":156,"fieldtype":157,"cached_url":155},"https://www.spendesk.com/landing/end-of-year-closing-checklist/?utm_referrer=https://app.airops.com/","url","multilink","primary","cta",[161],{"_uid":162,"type":13,"asset":163,"caption":13,"overlay":167,"component":168},"71008f35-9b06-409d-b3bf-e3fe9f213c01",{"id":164,"alt":13,"name":13,"focus":13,"title":13,"source":13,"filename":165,"copyright":13,"fieldtype":152,"meta_data":166,"is_external_url":26},171527753080443,"https://a.storyblok.com/f/146026/1500x500/be978a3b11/april-hero-content-de-blog-cta.jpg",{},[],"image","imageWithLink",[],{"type":172,"attrs":173,"content":175},"heading",{"level":174,"textAlign":36},2,[176],{"text":177,"type":134},"¿Qué es una nota de gastos y cuándo es obligatoria?",{"type":128,"attrs":179,"content":181},{"textAlign":36,"key":180},"p-2",[182],{"text":183,"type":134},"Una nota de gastos es el documento interno que registra los gastos profesionales que un empleado ha pagado de su bolsillo por cuenta de la empresa y que solicita que le sean reembolsados. Funciona como el puente entre el justificante que el empleado obtiene del proveedor y el asiento contable que el departamento financiero debe registrar.",{"type":128,"attrs":185,"content":187},{"textAlign":36,"key":186},"p-3",[188],{"text":189,"type":134},"En España también se utiliza el término «hoja de gastos» para referirse al mismo concepto. Ambas expresiones son intercambiables y designan el mismo documento de control interno.",{"type":172,"attrs":191,"content":193},{"level":192,"textAlign":36},3,[194],{"text":195,"type":134},"Cuándo es obligatorio presentar una nota de gastos",{"type":128,"attrs":197,"content":199},{"textAlign":36,"key":198},"p-4",[200],{"text":201,"type":134},"La nota de gastos es necesaria siempre que un empleado adelante dinero para un gasto relacionado con su actividad profesional: un viaje de trabajo, una comida con un cliente, material de oficina o transporte para una reunión fuera de la empresa. Sin este documento, la empresa no puede justificar el gasto ante la Agencia Tributaria ni deducirlo fiscalmente.",{"type":128,"attrs":203,"content":205},{"textAlign":36,"key":204},"p-5",[206],{"text":207,"type":134},"La normativa fiscal española exige que todos los gastos deducibles estén documentados con justificantes válidos. Sin la nota de gastos que vincule el justificante con el empleado, el concepto y la actividad empresarial, el gasto no cumple los requisitos para ser deducible en el Impuesto sobre Sociedades ni para recuperar el IVA soportado.",{"type":172,"attrs":209,"content":210},{"level":192,"textAlign":36},[211],{"text":212,"type":134},"Lo que una nota de gastos no es",{"type":128,"attrs":214,"content":216},{"textAlign":36,"key":215},"p-6",[217],{"text":218,"type":134},"Es importante distinguir la nota de gastos de una factura. La factura es el documento que emite el proveedor. La nota de gastos es el documento interno de control que la empresa utiliza para gestionar los reembolsos y la contabilización. Una no sustituye a la otra: necesitas ambas para que el gasto sea válido.",{"type":172,"attrs":220,"content":221},{"level":174,"textAlign":36},[222],{"text":223,"type":134},"¿Qué debe incluir una nota de gastos válida?",{"type":128,"attrs":225,"content":227},{"textAlign":36,"key":226},"p-7",[228],{"text":229,"type":134},"Para que una nota de gastos sea válida ante una inspección y permita la deducibilidad fiscal del gasto, debe contener una serie de campos obligatorios. Omitir cualquiera de ellos puede suponer que la Agencia Tributaria rechace la deducción.",{"type":172,"attrs":231,"content":232},{"level":192,"textAlign":36},[233],{"text":234,"type":134},"Campos obligatorios",{"type":236,"content":237},"bullet_list",[238,252,264,276,288,300,312],{"type":239,"content":240},"list_item",[241],{"type":128,"attrs":242,"content":244},{"textAlign":36,"key":243},"p-8",[245,250],{"text":246,"type":134,"marks":247},"Nombre del empleado y departamento:",[248],{"type":249},"bold",{"text":251,"type":134}," identifica quién realizó el gasto y a qué centro de coste corresponde.",{"type":239,"content":253},[254],{"type":128,"attrs":255,"content":257},{"textAlign":36,"key":256},"p-9",[258,262],{"text":259,"type":134,"marks":260},"Fecha del gasto:",[261],{"type":249},{"text":263,"type":134}," debe coincidir con la fecha del justificante.",{"type":239,"content":265},[266],{"type":128,"attrs":267,"content":269},{"textAlign":36,"key":268},"p-10",[270,274],{"text":271,"type":134,"marks":272},"Proveedor con NIF:",[273],{"type":249},{"text":275,"type":134}," el justificante debe incluir el nombre o razón social del proveedor y su número de identificación fiscal. Sin NIF, el gasto no es deducible.",{"type":239,"content":277},[278],{"type":128,"attrs":279,"content":281},{"textAlign":36,"key":280},"p-11",[282,286],{"text":283,"type":134,"marks":284},"Concepto:",[285],{"type":249},{"text":287,"type":134}," descripción clara del gasto (comida con cliente, taxi aeropuerto-oficina, material de presentación).",{"type":239,"content":289},[290],{"type":128,"attrs":291,"content":293},{"textAlign":36,"key":292},"p-12",[294,298],{"text":295,"type":134,"marks":296},"Importe total con desglose de base imponible e IVA:",[297],{"type":249},{"text":299,"type":134}," este desglose es imprescindible para recuperar el IVA soportado.",{"type":239,"content":301},[302],{"type":128,"attrs":303,"content":305},{"textAlign":36,"key":304},"p-13",[306,310],{"text":307,"type":134,"marks":308},"Categoría del gasto:",[309],{"type":249},{"text":311,"type":134}," dietas, transporte, alojamiento, gastos de representación, material.",{"type":239,"content":313},[314],{"type":128,"attrs":315,"content":317},{"textAlign":36,"key":316},"p-14",[318,322],{"text":319,"type":134,"marks":320},"Justificante adjunto:",[321],{"type":249},{"text":323,"type":134}," factura o tique que acredite el gasto.",{"type":172,"attrs":325,"content":326},{"level":192,"textAlign":36},[327],{"text":328,"type":134},"Campos recomendados",{"type":236,"content":330},[331,339,347,355],{"type":239,"content":332},[333],{"type":128,"attrs":334,"content":336},{"textAlign":36,"key":335},"p-15",[337],{"text":338,"type":134},"Código de proyecto o cliente, si el gasto es imputable a un proyecto específico.",{"type":239,"content":340},[341],{"type":128,"attrs":342,"content":344},{"textAlign":36,"key":343},"p-16",[345],{"text":346,"type":134},"Método de pago utilizado (efectivo, tarjeta de empresa, anticipo).",{"type":239,"content":348},[349],{"type":128,"attrs":350,"content":352},{"textAlign":36,"key":351},"p-17",[353],{"text":354,"type":134},"Estado de aprobación y nombre del aprobador.",{"type":239,"content":356},[357],{"type":128,"attrs":358,"content":360},{"textAlign":36,"key":359},"p-18",[361],{"text":362,"type":134},"Cuenta contable a la que se imputará el gasto.",{"type":172,"attrs":364,"content":365},{"level":192,"textAlign":36},[366],{"text":367,"type":134},"Requisitos específicos para el IVA",{"type":128,"attrs":369,"content":371},{"textAlign":36,"key":370},"p-19",[372,374,378,380,384],{"text":373,"type":134},"Para que el IVA de un gasto sea deducible, el justificante debe ser una ",{"text":375,"type":134,"marks":376},"factura completa",[377],{"type":249},{"text":379,"type":134}," que incluya el desglose de base imponible y cuota de IVA por separado. Un ",{"text":381,"type":134,"marks":382},"tique simplificado",[383],{"type":249},{"text":385,"type":134}," (el que no incluye los datos del destinatario) no permite la deducción del IVA, aunque sí puede servir para justificar el gasto a efectos del Impuesto sobre Sociedades.",{"type":172,"attrs":387,"content":388},{"level":192,"textAlign":36},[389],{"text":390,"type":134,"marks":391},"Documentación adicional para gastos de representación",[392],{"type":249},{"type":128,"attrs":394,"content":396},{"textAlign":36,"key":395},"p-20",[397],{"text":398,"type":134},"Cuando el gasto corresponde a una comida o evento con clientes, proveedores o socios, la normativa exige documentación adicional: el motivo de la reunión, los asistentes y la justificación empresarial del gasto. Sin esta información, la Agencia Tributaria puede considerar que se trata de un gasto personal no deducible.",{"type":128,"attrs":400,"content":402},{"textAlign":36,"key":401},"p-21",[403],{"text":404,"type":134},"Un buen modelo de nota de gastos debe incluir campos preformateados para toda esta información, evitando que los empleados olviden datos críticos.",{"type":172,"attrs":406,"content":407},{"level":174,"textAlign":36},[408],{"text":409,"type":134},"¿Cómo se contabilizan las dietas, la manutención y los gastos de representación?",{"type":128,"attrs":411,"content":413},{"textAlign":36,"key":412},"p-22",[414],{"text":415,"type":134},"La contabilización de los gastos de viaje y representación en España tiene particularidades fiscales que debes conocer para evitar problemas con la Agencia Tributaria y optimizar la carga fiscal de tu empresa.",{"type":172,"attrs":417,"content":418},{"level":192,"textAlign":36},[419],{"text":420,"type":134},"Dietas y gastos de manutención",{"type":128,"attrs":422,"content":424},{"textAlign":36,"key":423},"p-23",[425],{"text":426,"type":134},"Las dietas por desplazamiento están exentas de IRPF hasta ciertos límites establecidos por la normativa. Estos importes no tributan como rendimiento del trabajo para el empleado, siempre que se documenten correctamente:",{"type":236,"content":428},[429,441,453],{"type":239,"content":430},[431],{"type":128,"attrs":432,"content":434},{"textAlign":36,"key":433},"p-24",[435,439],{"text":436,"type":134,"marks":437},"Desplazamiento nacional con pernocta:",[438],{"type":249},{"text":440,"type":134}," 26,67 €/día exentos de IRPF.",{"type":239,"content":442},[443],{"type":128,"attrs":444,"content":446},{"textAlign":36,"key":445},"p-25",[447,451],{"text":448,"type":134,"marks":449},"Desplazamiento internacional con pernocta:",[450],{"type":249},{"text":452,"type":134}," 48,08 €/día exentos de IRPF.",{"type":239,"content":454},[455],{"type":128,"attrs":456,"content":458},{"textAlign":36,"key":457},"p-26",[459,463],{"text":460,"type":134,"marks":461},"Desplazamiento sin pernocta:",[462],{"type":249},{"text":464,"type":134}," la mitad de los importes anteriores (13,34 € y 24,04 €, respectivamente).",{"type":128,"attrs":466,"content":468},{"textAlign":36,"key":467},"p-27",[469],{"text":470,"type":134},"Para aplicar estas exenciones, el desplazamiento debe producirse a un municipio distinto al del lugar de trabajo habitual y al de residencia del empleado. Además, debe existir documentación que acredite el desplazamiento: billetes de transporte, reserva de hotel o agenda de reuniones.",{"type":128,"attrs":472,"content":474},{"textAlign":36,"key":473},"p-28",[475],{"text":476,"type":134},"Si la empresa abona importes superiores a estos límites, la diferencia tributa como salario en especie para el empleado.",{"type":172,"attrs":478,"content":479},{"level":192,"textAlign":36},[480],{"text":481,"type":134},"Gastos de representación",{"type":128,"attrs":483,"content":485},{"textAlign":36,"key":484},"p-29",[486],{"text":487,"type":134},"Los gastos de representación (comidas con clientes, regalos de empresa, eventos corporativos) son deducibles en el Impuesto sobre Sociedades siempre que se documente su vinculación con la actividad empresarial. Esto implica registrar:",{"type":236,"content":489},[490,498,506],{"type":239,"content":491},[492],{"type":128,"attrs":493,"content":495},{"textAlign":36,"key":494},"p-30",[496],{"text":497,"type":134},"El motivo empresarial del gasto.",{"type":239,"content":499},[500],{"type":128,"attrs":501,"content":503},{"textAlign":36,"key":502},"p-31",[504],{"text":505,"type":134},"Los asistentes (nombre y empresa).",{"type":239,"content":507},[508],{"type":128,"attrs":509,"content":511},{"textAlign":36,"key":510},"p-32",[512],{"text":513,"type":134},"La relación comercial que justifica el gasto.",{"type":128,"attrs":515,"content":517},{"textAlign":36,"key":516},"p-33",[518,520,523,525,528],{"text":519,"type":134},"El IVA de las comidas de empresa es deducible si se dispone de ",{"text":375,"type":134,"marks":521},[522],{"type":249},{"text":524,"type":134},". Un ",{"text":381,"type":134,"marks":526},[527],{"type":249},{"text":529,"type":134}," de restaurante no permite recuperar el IVA, aunque el gasto sí sea deducible a efectos del Impuesto sobre Sociedades.",{"type":172,"attrs":531,"content":532},{"level":192,"textAlign":36},[533],{"text":534,"type":134},"Cuentas contables aplicables",{"type":128,"attrs":536,"content":538},{"textAlign":36,"key":537},"p-34",[539],{"text":540,"type":134},"Según el Plan General Contable:",{"type":236,"content":542},[543,555],{"type":239,"content":544},[545],{"type":128,"attrs":546,"content":548},{"textAlign":36,"key":547},"p-35",[549,553],{"text":550,"type":134,"marks":551},"Cuenta 627:",[552],{"type":249},{"text":554,"type":134}," publicidad, propaganda y relaciones públicas. Incluye los gastos de representación con clientes.",{"type":239,"content":556},[557],{"type":128,"attrs":558,"content":560},{"textAlign":36,"key":559},"p-36",[561,565],{"text":562,"type":134,"marks":563},"Cuenta 629:",[564],{"type":249},{"text":566,"type":134}," otros servicios. Incluye dietas y gastos de desplazamiento.",{"type":172,"attrs":568,"content":569},{"level":192,"textAlign":36},[570],{"text":571,"type":134},"Tarjeta comida de empresa",{"type":128,"attrs":573,"content":575},{"textAlign":36,"key":574},"p-37",[576],{"text":577,"type":134},"Los vales o tarjetas de comida para empleados están exentos de IRPF hasta 11 €/día laborable. Este importe no computa como salario en especie si se cumplen los requisitos: uso exclusivo en establecimientos de hostelería, intransferibles y sin reembolso en efectivo.",{"type":172,"attrs":579,"content":580},{"level":192,"textAlign":36},[581],{"text":582,"type":134},"Consecuencias del incumplimiento",{"type":128,"attrs":584,"content":586},{"textAlign":36,"key":585},"p-38",[587],{"text":588,"type":134},"La Agencia Tributaria rechaza sistemáticamente las deducciones de gastos que no están documentados correctamente. En una inspección, un gasto sin justificante válido o sin la información requerida se considera gasto no deducible, lo que genera una cuota a ingresar, más intereses de demora y, potencialmente, sanciones.",{"type":128,"attrs":590,"content":592},{"textAlign":36,"key":591},"p-39",[593],{"text":594,"type":134},"Con Spendesk, la categorización de gastos y el mapeo a las cuentas contables correctas se realiza de forma automática, reduciendo el riesgo de errores en la contabilización.",{"type":172,"attrs":596,"content":597},{"level":174,"textAlign":36},[598],{"text":599,"type":134},"¿Cómo hacer una nota de gastos paso a paso?",{"type":128,"attrs":601,"content":603},{"textAlign":36,"key":602},"p-40",[604],{"text":605,"type":134},"Gestionar correctamente una nota de gastos implica seguir un proceso estructurado. Estos son los seis pasos que debes seguir:",{"type":172,"attrs":607,"content":608},{"level":192,"textAlign":36},[609],{"text":610,"type":134},"1. Recopilar los justificantes",{"type":128,"attrs":612,"content":614},{"textAlign":36,"key":613},"p-41",[615],{"text":616,"type":134},"El primer paso, y el más crítico, es obtener y conservar el justificante del gasto en el momento en que se produce. Fotografía o escanea el tique o la factura inmediatamente después del pago. Los justificantes en papel se deterioran, se pierden y acaban siendo ilegibles.",{"type":128,"attrs":618,"content":620},{"textAlign":36,"key":619},"p-42",[621],{"text":622,"type":134},"Un justificante válido debe incluir:",{"type":236,"content":624},[625,633,641,649,657,665],{"type":239,"content":626},[627],{"type":128,"attrs":628,"content":630},{"textAlign":36,"key":629},"p-43",[631],{"text":632,"type":134},"Nombre o razón social del proveedor.",{"type":239,"content":634},[635],{"type":128,"attrs":636,"content":638},{"textAlign":36,"key":637},"p-44",[639],{"text":640,"type":134},"NIF del proveedor.",{"type":239,"content":642},[643],{"type":128,"attrs":644,"content":646},{"textAlign":36,"key":645},"p-45",[647],{"text":648,"type":134},"Fecha de la operación.",{"type":239,"content":650},[651],{"type":128,"attrs":652,"content":654},{"textAlign":36,"key":653},"p-46",[655],{"text":656,"type":134},"Descripción del bien o servicio.",{"type":239,"content":658},[659],{"type":128,"attrs":660,"content":662},{"textAlign":36,"key":661},"p-47",[663],{"text":664,"type":134},"Base imponible e IVA desglosados.",{"type":239,"content":666},[667],{"type":128,"attrs":668,"content":670},{"textAlign":36,"key":669},"p-48",[671],{"text":672,"type":134},"Importe total.",{"type":128,"attrs":674,"content":676},{"textAlign":36,"key":675},"p-49",[677,679,682,684,687],{"text":678,"type":134},"Si el justificante es un ",{"text":381,"type":134,"marks":680},[681],{"type":249},{"text":683,"type":134}," (sin datos del destinatario), solicita ",{"text":375,"type":134,"marks":685},[686],{"type":249},{"text":688,"type":134}," siempre que sea posible. Es la única forma de recuperar el IVA.",{"type":172,"attrs":690,"content":691},{"level":192,"textAlign":36},[692],{"text":693,"type":134},"2. Completar la nota de gastos",{"type":128,"attrs":695,"content":697},{"textAlign":36,"key":696},"p-50",[698],{"text":699,"type":134},"Rellena todos los campos de la nota de gastos con la información del justificante:",{"type":236,"content":701},[702,710,718,726,734,742,750],{"type":239,"content":703},[704],{"type":128,"attrs":705,"content":707},{"textAlign":36,"key":706},"p-51",[708],{"text":709,"type":134},"Tus datos como empleado y tu departamento.",{"type":239,"content":711},[712],{"type":128,"attrs":713,"content":715},{"textAlign":36,"key":714},"p-52",[716],{"text":717,"type":134},"Fecha del gasto.",{"type":239,"content":719},[720],{"type":128,"attrs":721,"content":723},{"textAlign":36,"key":722},"p-53",[724],{"text":725,"type":134},"Proveedor y NIF.",{"type":239,"content":727},[728],{"type":128,"attrs":729,"content":731},{"textAlign":36,"key":730},"p-54",[732],{"text":733,"type":134},"Concepto detallado (no solo «comida», sino «comida de trabajo con cliente X para revisar propuesta comercial»).",{"type":239,"content":735},[736],{"type":128,"attrs":737,"content":739},{"textAlign":36,"key":738},"p-55",[740],{"text":741,"type":134},"Importe con desglose de base e IVA.",{"type":239,"content":743},[744],{"type":128,"attrs":745,"content":747},{"textAlign":36,"key":746},"p-56",[748],{"text":749,"type":134},"Categoría del gasto.",{"type":239,"content":751},[752],{"type":128,"attrs":753,"content":755},{"textAlign":36,"key":754},"p-57",[756],{"text":757,"type":134},"Justificación empresarial si es un gasto de representación.",{"type":128,"attrs":759,"content":761},{"textAlign":36,"key":760},"p-58",[762],{"text":763,"type":134},"Adjunta el justificante digitalizado a la nota.",{"type":172,"attrs":765,"content":766},{"level":192,"textAlign":36},[767],{"text":768,"type":134},"3. Verificar la política de gastos",{"type":128,"attrs":770,"content":772},{"textAlign":36,"key":771},"p-59",[773],{"text":774,"type":134},"Antes de enviar la nota, comprueba que el gasto cumple la política de gastos de tu empresa:",{"type":236,"content":776},[777,785,793,801],{"type":239,"content":778},[779],{"type":128,"attrs":780,"content":782},{"textAlign":36,"key":781},"p-60",[783],{"text":784,"type":134},"¿La categoría está permitida?",{"type":239,"content":786},[787],{"type":128,"attrs":788,"content":790},{"textAlign":36,"key":789},"p-61",[791],{"text":792,"type":134},"¿El importe está dentro de los límites establecidos?",{"type":239,"content":794},[795],{"type":128,"attrs":796,"content":798},{"textAlign":36,"key":797},"p-62",[799],{"text":800,"type":134},"¿El proveedor está autorizado?",{"type":239,"content":802},[803],{"type":128,"attrs":804,"content":806},{"textAlign":36,"key":805},"p-63",[807],{"text":808,"type":134},"¿Tienes la aprobación previa si era necesaria?",{"type":128,"attrs":810,"content":812},{"textAlign":36,"key":811},"p-64",[813],{"text":814,"type":134},"Enviar una nota de gastos que no cumple la política solo genera trabajo adicional y retrasos en el reembolso.",{"type":172,"attrs":816,"content":817},{"level":192,"textAlign":36},[818],{"text":819,"type":134},"4. Enviar para aprobación",{"type":128,"attrs":821,"content":823},{"textAlign":36,"key":822},"p-65",[824],{"text":825,"type":134},"Remite la nota de gastos al aprobador designado según el flujo de tu empresa. Puede ser tu responsable directo, el responsable del proyecto o el departamento financiero, dependiendo del importe y la categoría.",{"type":128,"attrs":827,"content":829},{"textAlign":36,"key":828},"p-66",[830],{"text":831,"type":134},"Haz seguimiento del estado de la aprobación. Una nota de gastos que queda pendiente de aprobar durante semanas es un problema tanto para ti (no cobras) como para la empresa (descuadre contable).",{"type":172,"attrs":833,"content":834},{"level":192,"textAlign":36},[835],{"text":836,"type":134},"5. Contabilizar y archivar",{"type":128,"attrs":838,"content":840},{"textAlign":36,"key":839},"p-67",[841],{"text":842,"type":134},"Una vez aprobada, el departamento financiero contabiliza el gasto en la cuenta correspondiente y archiva la nota con su justificante. La normativa española exige conservar esta documentación durante un mínimo de 4 años (obligación fiscal) y el Código de Comercio recomienda 6 años.",{"type":128,"attrs":844,"content":846},{"textAlign":36,"key":845},"p-68",[847],{"text":848,"type":134},"El archivo debe permitir localizar cualquier nota de gastos y su justificante ante una eventual inspección.",{"type":172,"attrs":850,"content":851},{"level":192,"textAlign":36},[852],{"text":853,"type":134},"6. Recibir el reembolso",{"type":128,"attrs":855,"content":857},{"textAlign":36,"key":856},"p-69",[858],{"text":859,"type":134},"El último paso es el pago del reembolso al empleado. La buena práctica es que este pago se produzca en un plazo máximo de 30 días desde la aprobación de la nota. Retrasos mayores generan insatisfacción en los empleados y pueden crear problemas de tesorería personal.",{"type":128,"attrs":861,"content":863},{"textAlign":36,"key":862},"p-70",[864],{"text":865,"type":134},"Con la aplicación móvil de Spendesk y su tecnología OCR, los pasos 1 a 4 de este proceso se simplifican drásticamente. El empleado fotografía el justificante, la aplicación extrae los datos automáticamente, aplica la política de gastos y envía la solicitud al aprobador correspondiente sin intervención manual.",{"type":172,"attrs":867,"content":868},{"level":174,"textAlign":36},[869],{"text":870,"type":134},"¿Por qué automatizar las notas de gastos y los reembolsos?",{"type":128,"attrs":872,"content":873},{"textAlign":36,"key":130},[874],{"text":875,"type":134},"Gestionar las notas de gastos con hojas de Excel funciona cuando tienes 10 empleados. Cuando superas los 50, el proceso manual colapsa: errores de transcripción, justificantes perdidos, aprobaciones que se eternizan y cierre contable retrasado por gastos sin procesar.",{"type":172,"attrs":877,"content":878},{"level":192,"textAlign":36},[879],{"text":880,"type":134},"Los problemas del proceso manual a escala",{"type":236,"content":882},[883,894,905,916,927],{"type":239,"content":884},[885],{"type":128,"attrs":886,"content":887},{"textAlign":36,"key":137},[888,892],{"text":889,"type":134,"marks":890},"Errores de datos:",[891],{"type":249},{"text":893,"type":134}," la introducción manual de importes, fechas y proveedores genera errores que se arrastran hasta la contabilidad.",{"type":239,"content":895},[896],{"type":128,"attrs":897,"content":898},{"textAlign":36,"key":180},[899,903],{"text":900,"type":134,"marks":901},"Justificantes perdidos:",[902],{"type":249},{"text":904,"type":134}," sin un sistema de captura inmediata, entre el 30 % y el 40 % de los justificantes no llegan nunca al departamento financiero.",{"type":239,"content":906},[907],{"type":128,"attrs":908,"content":909},{"textAlign":36,"key":186},[910,914],{"text":911,"type":134,"marks":912},"Aprobaciones lentas:",[913],{"type":249},{"text":915,"type":134}," los correos se pierden, los aprobadores viajan y las notas quedan en un limbo indefinido.",{"type":239,"content":917},[918],{"type":128,"attrs":919,"content":920},{"textAlign":36,"key":198},[921,925],{"text":922,"type":134,"marks":923},"Cierre contable retrasado:",[924],{"type":249},{"text":926,"type":134}," reclamar gastos pendientes de documentar se convierte en un trabajo a tiempo completo cada fin de mes.",{"type":239,"content":928},[929],{"type":128,"attrs":930,"content":931},{"textAlign":36,"key":204},[932,936],{"text":933,"type":134,"marks":934},"Riesgo de cumplimiento:",[935],{"type":249},{"text":937,"type":134}," sin control centralizado, es imposible verificar que todos los gastos cumplen la política de la empresa y la normativa fiscal.",{"type":172,"attrs":939,"content":940},{"level":192,"textAlign":36},[941],{"text":942,"type":134},"Lo que resuelve la automatización",{"type":128,"attrs":944,"content":945},{"textAlign":36,"key":215},[946],{"text":947,"type":134},"Una plataforma de gestión de gastos automatizada transforma cada uno de estos puntos:",{"type":236,"content":949},[950,961,972,983,994],{"type":239,"content":951},[952],{"type":128,"attrs":953,"content":954},{"textAlign":36,"key":226},[955,959],{"text":956,"type":134,"marks":957},"Captura de justificantes con OCR:",[958],{"type":249},{"text":960,"type":134}," el empleado fotografía el tique con el móvil y el sistema extrae automáticamente los datos (proveedor, fecha, importe, IVA), sin transcripción manual.",{"type":239,"content":962},[963],{"type":128,"attrs":964,"content":965},{"textAlign":36,"key":243},[966,970],{"text":967,"type":134,"marks":968},"Política de gastos aplicada en tiempo real:",[969],{"type":249},{"text":971,"type":134}," el sistema verifica límites, categorías y requisitos antes de que el empleado envíe la nota. Los gastos que no cumplen se rechazan automáticamente.",{"type":239,"content":973},[974],{"type":128,"attrs":975,"content":976},{"textAlign":36,"key":256},[977,981],{"text":978,"type":134,"marks":979},"Flujos de aprobación digitales:",[980],{"type":249},{"text":982,"type":134}," cada nota llega al aprobador correcto según las reglas configuradas. Notificaciones, recordatorios y escalado automático si no hay respuesta.",{"type":239,"content":984},[985],{"type":128,"attrs":986,"content":987},{"textAlign":36,"key":268},[988,992],{"text":989,"type":134,"marks":990},"Precontabilización automática:",[991],{"type":249},{"text":993,"type":134}," los gastos aprobados se exportan al ERP con la cuenta contable correcta, sin intervención del equipo financiero.",{"type":239,"content":995},[996],{"type":128,"attrs":997,"content":998},{"textAlign":36,"key":280},[999,1003],{"text":1000,"type":134,"marks":1001},"Reembolsos más rápidos:",[1002],{"type":249},{"text":1004,"type":134}," con el proceso digitalizado, el tiempo entre gasto y reembolso se reduce de semanas a días.",{"type":172,"attrs":1006,"content":1007},{"level":192,"textAlign":36},[1008],{"text":1009,"type":134},"Cumplimiento normativo",{"type":128,"attrs":1011,"content":1012},{"textAlign":36,"key":292},[1013],{"text":1014,"type":134},"El archivo digital de justificantes cumple con los requisitos de conservación de la AEAT (4 años) y genera una pista de auditoría completa: quién aprobó qué, cuándo y con qué justificación. Ante una inspección, localizar cualquier gasto y su documentación es cuestión de segundos, no de horas rebuscando en archivadores.",{"type":172,"attrs":1016,"content":1017},{"level":192,"textAlign":36},[1018],{"text":1019,"type":134},"Resultados medibles",{"type":128,"attrs":1021,"content":1022},{"textAlign":36,"key":304},[1023],{"text":1024,"type":134},"La mayoría de las empresas que gestionan gastos manualmente consiguen que entre el 60 % y el 70 % de los justificantes lleguen a tiempo al cierre. Con la funcionalidad Play by the Rules de Spendesk, según datos de la plataforma, las empresas alcanzan tasas de cumplimiento del 97 % al 98 % en la entrega puntual de justificantes.",{"type":128,"attrs":1026,"content":1027},{"textAlign":36,"key":316},[1028],{"text":1029,"type":134},"Además, según Spendesk, la automatización puede reducir hasta en un 80 % el tiempo dedicado a la introducción manual de datos de gastos.",{"type":172,"attrs":1031,"content":1032},{"level":174,"textAlign":36},[1033],{"text":1034,"type":134},"Resumen: claves para gestionar las notas de gastos sin errores",{"type":128,"attrs":1036,"content":1037},{"textAlign":36,"key":335},[1038],{"text":1039,"type":134},"Antes de implementar cualquier cambio en tu proceso de gestión de gastos, ten presentes estos cinco puntos fundamentales:",{"type":236,"content":1041},[1042,1049,1056,1063,1070],{"type":239,"content":1043},[1044],{"type":128,"attrs":1045,"content":1046},{"textAlign":36,"key":343},[1047],{"text":1048,"type":134},"Una nota de gastos válida requiere justificante completo: nombre del proveedor, NIF, fecha, concepto y desglose de base imponible e IVA. 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Normalmente tiene en cuenta el importe, la categoría, el rol de la persona aprobadora y la entidad responsable del pago.",{"_uid":3766,"title":3767,"component":3358,"description":3768},"6f9929d2-5ab2-430a-b77d-ffa70e67cd75","¿Cómo se definen los límites de gasto?",{"type":125,"content":3769},[3770],{"type":128,"attrs":3771,"content":3772},{"textAlign":36},[3773],{"text":3774,"type":134},"Los límites pueden establecerse por transacción, periodo, tarjeta, categoría, proyecto o centro de costes. Deben reflejar el nivel de responsabilidad de cada rol y la política de gastos de la empresa.",{"_uid":3776,"title":3777,"component":3358,"description":3778},"ecce9840-c4f9-4b0c-804e-c284215ef2b9","¿Cuántos niveles de aprobación debe tener una empresa?",{"type":125,"content":3779},[3780],{"type":128,"attrs":3781,"content":3782},{"textAlign":36},[3783],{"text":3784,"type":134},"Depende del tamaño, la estructura y el nivel de riesgo de las compras. Los gastos recurrentes y de bajo importe pueden seguir un flujo sencillo, mientras que las compras excepcionales o de mayor impacto pueden requerir una aprobación adicional.",{"_uid":3786,"title":3787,"component":3358,"description":3788},"8b096212-44fc-4963-8cc7-175e6a8566f9","¿Cómo se aplican las aprobaciones a las tarjetas corporativas?",{"type":125,"content":3789},[3790],{"type":128,"attrs":3791,"content":3792},{"textAlign":36},[3793],{"text":3794,"type":134},"La empresa configura límites y reglas de uso para cada tarjeta. Cuando una compra supera el límite o pertenece a una categoría que requiere revisión, el flujo puede exigir una aprobación previa antes de completar el gasto, según la configuración disponible.",{"_uid":3796,"title":3797,"component":3358,"description":3798},"dabcbc53-35a6-4e09-93b3-29b282d686d5","¿Cómo se relacionan las aprobaciones con las facturas y la contabilidad?",{"type":125,"content":3799},[3800],{"type":128,"attrs":3801,"content":3802},{"textAlign":36},[3803],{"text":3804,"type":134},"La información de la solicitud, la aprobación, la factura y la documentación asociada puede mantenerse en un mismo flujo. 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La IA puede leer documentos, extraer información y sugerir categorías o cuentas, pero el equipo financiero debe revisar y confirmar los datos cuando sea necesario.",{"_uid":3908,"title":3909,"component":3358,"description":3910},"3d636006-7eb8-4147-befb-dfcf4a190a3d","¿Cuándo basta un conector ligero y cuándo conviene utilizar SAP o NetSuite?",{"type":125,"content":3911},[3912],{"type":128,"attrs":3913,"content":3914},{"textAlign":36},[3915],{"text":3916,"type":134},"Un conector ligero puede ser suficiente para una empresa con una entidad y procesos contables estándar. SAP o NetSuite pueden resultar más adecuados cuando existen varias entidades, divisas, consolidación de grupo o flujos personalizados. La decisión depende de la complejidad real del negocio.",{"_uid":3918,"title":3919,"component":3358,"description":3920},"96008d9e-662d-41d1-b297-fc59a22f06b4","¿Cuánto tarda una integración con un ERP?",{"type":125,"content":3921},[3922],{"type":128,"attrs":3923,"content":3924},{"textAlign":36},[3925],{"text":3926,"type":134},"No existe un plazo único. Una conexión estándar suele requerir menos tiempo que un proyecto personalizado, mientras que una integración con varias entidades y estructuras contables complejas puede necesitar varias fases de análisis, configuración y validación.",{"_uid":3928,"title":3929,"component":3358,"description":3930},"34b2f188-09bd-4f3e-92c3-8c7711249b3f","¿La integración con un ERP garantiza el cumplimiento fiscal?",{"type":125,"content":3931},[3932],{"type":128,"attrs":3933,"content":3934},{"textAlign":36},[3935],{"text":3936,"type":134},"No. Puede mejorar la trazabilidad, organizar la documentación y facilitar la revisión, pero no determina por sí sola el tratamiento fiscal ni garantiza el cumplimiento de las obligaciones aplicables.",{"_uid":3938,"title":3939,"component":3358,"description":3940},"1e92712a-5d22-4c86-9cd4-0becd4a43076","¿Qué diferencia hay entre integrar un ERP y exportar un archivo contable?",{"type":125,"content":3941},[3942],{"type":128,"attrs":3943,"content":3944},{"textAlign":36},[3945],{"text":3946,"type":134},"Una exportación traslada información en un momento concreto y suele requerir más trabajo manual. Una integración puede mantener conectados determinados datos y procesos, aunque el alcance depende de las herramientas, la configuración y las reglas definidas por la empresa.",{"_uid":3948,"title":3949,"component":3358,"description":3950},"1e1e84ba-2641-4965-9c29-09bfd625c77c","¿Cómo puede ayudar Spendesk a integrar la gestión del gasto con la contabilidad?",{"type":125,"content":3951},[3952],{"type":128,"attrs":3953,"content":3954},{"textAlign":36},[3955],{"text":3956,"type":134},"Spendesk no es un ERP: resuelve lo que un ERP no está diseñado para hacer bien. Un ERP centraliza la contabilidad, pero el gasto nace fuera de él, en tarjetas, facturas y solicitudes dispersas. Spendesk captura esa información desde el origen, con OCR, flujos de aprobación y reglas de codificación, y la entrega al ERP ya organizada, en lugar de que el equipo financiero la reconstruya línea por línea en cada cierre. 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